Going Further Still

The tasks we’ve been looking at so far in NextAction are really just Family, House, and Personal things. The Reminders tasks we looked at in the beginning also included a lot of work-related tasks. Let’s add them!

Yikes; 89 tasks?

Now when we look at our Ready list, there are 34 (!) to consider…

Even worse: sometimes some of those tasks just aren’t relevant. When we’re at home we don’t want to think about work stuff, and vice-versa…

So that’s interesting. It turns out that some tasks only make sense in a particular context. Like Home. Or Work.

And that’s what the Where folder is for.

Well, we can, if we want, say Where each task can be done.

Now that we have, we can use the button in the bottom-left corner of Overview…

…to Select only tasks that are relevant to our current context.

(This is what Select looks like before we’ve selected anything at all.)

After tapping Home in Select…

…Overview shows us just 43 tasks.

And after tapping Work in Select…

…Overview shows us just 28 tasks.

Well, that’s definitely an improvement. But hang on a sec… If we’re going to Select tasks anyway, we can actually do better. Because most of the time we really only want to see what’s in Ready and what’s in Waiting…

(For Scheduled tasks it usually makes sense to look at a narrow slice of time, like the Next few days or the Next few weeks. By the way: those lists are never affected by selections.)

After tapping Ready, Waiting, and Home in Select…

…Overview shows us just 19 tasks.

And after tapping Ready, Waiting, and Work in Select…

…Overview shows us just 11 tasks.

In this case we selected Home and Work tasks “on the fly,” by tapping the Select button in the bottom left. But that isn’t something we’d want to do several times a day.

NextAction Pro lets us name and save selections.

Relevant tasks are just a tap away!